Services Tailored To Your Needs         Our services can be tailored to your needs. We can organise the entire event for you, we can handle certain aspects of the event, and we can assist you whenever or wherever needed.     Our services include   Accommodation requirements   Assistance with the bidding process for conferences     Book-keeping     Conference accounts     Delegate transportation     Draft income and expenditure budget     Food and beverage selection     Finance consultancy: sponsorship, exhibitions and registration fees     Helping to define the objectives     Liaison with airlines     Liaison with production companies     Marketing and public relations     Media office     Meetings with organising committees     Organisational structure     Post-event evaluation     Preliminary outline plan     Registration processing systems     Secretariat and office facilities, including mailing address     Social events     Security cover and advising on health and safety issues     Speaker liaison     Staffing on-site     Venue selection, booking and liaison, reservation and management of delegate accommodation     The PCO will commission or perform   Audiovisual equipment   Conference recording   Décor and staging   Designing and printing of the congress image   Gifts and conference accessories   Insurance cover   On-site services: electronic message systems, signs, security   Simultaneous interprétation   Social events     Tour programmes     Translation of conference documentation     Video conferencing     What a PCO will need   It is important to give a PCO as much information as possible when asking them to tender for an event. General information on the event and its history will help the PCO decide the type of service that is required. It is equally important to include information on the specific services you require so that the PCO can provide you with an accurate estimate of the budget required and fees that they would charge.     Such information should include as a minimum:   Proposed dates for the event     Type of venue required     Type of Accommodation required     Number of days of the event     How frequently the event is held     Expected number of delegates     Number of delegates at previous event in the series     Expected size of exhibition (if applicable)     Size of exhibition at previous event in the series     Event format     Number of parallel sessions     Special requirements     Type of catering required     Special events such as theme dinners     Number of social events     Partner Program